Resources

The Mission Rivers District is working to create a space where churches, pastors, and church leaders can find resources and information.

Look for those items here soon!

S/PPRC Resources

S/PPRC committees can find a number of resources below.

Click on the + to expand the item and find instructions and links.

You can find the VAUMC S/PPRC Resources page on the conference website here: vaumc.org/spprcresources

MRD Important S/PPRC Dates

2026 Dates for S/PPRC Chairs

March 15: Clergy Evaluation Forms and Instructions Sent Out (due June 1)
April 1: Annual Housing Allowance Review Notice and Instructions sent out (due June 1)
April 1: Parsonage Review Notice and Instructions sent out (due June 15)
April 12: Announcement Sunday
June 24: Moving Day
Fall Charge Conference (Find your date here.)
- PPR Report due 10 days prior to CC
Mid November: Joint Preference Forms and Instructions sent out (due Jan. 1, 2027)

DOWNLOAD Schedule (PDF)

Training Presentation

S/PPRC members can find a PDF of a S/PPRC Training Presentation.

If you’d like the PowerPoint file, please contact Lynn in the Mission Rivers District Office.

Training Workbook

S/PPRC members can find information and resources in this VAUMC Training Workbook.

2026 Clergy Evaluation Instructions

Clergy Evaluation Instructions

Forms are due JUNE 1, 2026

Now the form must be completed on Unity.

Access:

The person listed as your Church S/PPR Chair in Unity will automatically have access to complete the report following the instructions below.

Clergy have view-only access for their own evaluations by clicking the link under the Charge Section OR there is a separate link for Clergy Evaluations under the Clergy Excellence section.

Filling out the Evaluation and Action Plan

The Clergy Evaluation and Action Plan is entered into the Conference’s Unity database.

1. Log into Unity, click on your Charge, then Clergy Evaluations.

2. To create a new report, click on Add New Evaluation and enter the evaluation date. If multiple clergy are appointed to the Charge as of that date, the system will then ask you to specify which person to evaluate.

3. A new evaluation form will appear and prompt for the questions below. Fill out the answers in the boxes provided and click the Submit button. Please note that this evaluation form is a secure form, and will time out after a while. It is very, very strongly encouraged to fill out these answers first in a text document (Word, notepad, etc) and then copy/paste the answers into the online evaluation form when complete. This prevents potential loss of work and makes the online portion submission process very quick.

4. After the Clergy Evaluation and Action Plan has been submitted, use the View button to view to show a printer-friendly version of the evaluation, complete with signature lines. Print out a copy of this report and have all relevant parties sign it.

5. Scan in a copy of this signed evaluation, and use the Attach button next to the Clergy Evaluation form to attach this scanned document to the evaluation.

6. This evaluation form should be completed and submitted by June 1 annually

Questions present on Clergy Evaluation and Action Plan

1. After collaborative conversation, write a brief paragraph summarizing the evaluation of the clergyperson, including highlights of areas of strength.

2. List one or two areas for the clergyperson to focus on in the coming year in order for them to grow in effectiveness.

3. Detail two or three specific actions (in total) the clergyperson covenants to take in the coming year to address the identified areas of growth.

4. Reflecting on the action plan from question 3 of last year’s Evaluation and Action Plan, were these actions undertaken? If not, why not and what would support the clergyperson in being more successful in the coming year? If so, what was gained from the experience?

All Pastors need an evaluation – regardless of whether they are retiring, moving, going on leave, going on extension, staying at the same appointment, etc.

Step-by-Step Instructions with Screenshots (PDF)

How to Set Someone Up In Unity

Do you have someone who needs access to Unity? Follow these instructions to add them.

Remember that Unity is for authorized persons only. Questions? Contact Lynn

How to Set someone up in Unity

Note: Setting up Lay Servants in Unity follows a different process.

Charge Conference Reports

Lay Servant Report Instructions

Lay Servant Charge Conference Report (for Certified Lay Servants and Certified Lay Speakers) Basic Lay Servants DO NOT complete a report.

Video Tutorial available https://vaumc.org/unity-web-video-assistance/

Time Allowed: Please note that you have 90 minutes to complete the report or it will time out and you lose everything. If you’re not going to finish in time, answer all the Yes/No questions, skip the block questions and click Submit. You can then come back in and click edit to finish the block questions. After you click submit, it should take you to a different page. If it doesn’t, scroll up to see an error message in red telling you what you missed.

Go to unity.vaumc.org and log in. If you don’t know your Login, contact Lynnmanley@vaumc.org

Click (Name of Church) CHARGE
then click CHARGE CONFERENCE
then click the blue DATE OF THE UPCOMING CHARGE CONFERENCE

That takes you to the Charge Conference Reports Page.

Scroll down a long way until you see LAY SERVANTS REPORTS

You should see your name.

Click CREATE NEW by your name

It’s a little confusing to find the Lay Servants Reports section. Here are some tips:

Don’t click Downloadable section
Don’t click Lay Servant Ministries
Instead, find the Charge Conference Section and click Here by Your Name

Scholarships

The Mission Rivers District offers a number of scholarships for students and for continuing education. Find applications and details on our Scholarships page.