I’m a District Lay Member at Large. How do I get Reimbursed by the district for my AC expenses?
First, review the reimbursement policy (there are changes to required receipts this year!) and choose one of the reimbursement forms.
1. New Reimbursement Policy
2. Reimbursement Form for Individual
3. Family Reimbursement Form (if more than one person in a family is reimbursed by the district)
4. EFT Request Form (if you want an EFT). Otherwise a check will be mailed.
After the AC, return the MRD Reimbursement form and appropriate receipts via email to Lynnmanley@vaumc.org or mail to MRD, PO BOX 400, Montpelier, VA 23192.
A few people had to wait a very long time for reimbursement last year since their forms were sent to the conference instead of the district. Here are some tips to avoid that:
- Do not pick up reimbursement forms at the registration tables at AC. Those are for Conference Level Members (not district).
- Do not download or use the “per diem” reimbursement forms from the conference website. Those are for Conference Level Members (not district).
- Do not mail your reimbursement form directly to the Conference Office in Glen Allen. We need to approve them for payment first and then we will submit it to the conference. Mail it to Lynn at the Montpelier address.
If you are requesting payment by EFT, please send the attached EFT form in to the email address indicated at the top of the EFT form which is specifically for people being reimbursed from our district. If you can’t send the EFT form in advance, include it with your Reimbursement Form to Lynn after the AC concludes. If you can’t remember if you have one on file already, reach out to Lynn to check.